Conference and Events Planner (Finance)

Job Title: Business Operations Coordinator

Salary Range: $50,000 - $55,000

The selected candidate must have current work authorization in the United States. This position is not eligible for Visa Sponsorship.

The Conference and Events Planner supports the communications, marketing and community engagement efforts of the Muma College of Business through the administration of day-to-day office operations including fiscal, human resource and purchasing responsibilities, as well as the budgeting, planning and execution of a variety of special events. The planner serves as a primary point of contact for vendors and serves as a liaison with internal units and external constituencies on college events, marketing campaigns, and communications programs. The position will report to the Events Manager.Minimum Qualifications:

This position requires a bachelor's degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field, with two years of experience in related positions; or a master's degree in the fields listed above; or an equivalent combination of related education and experience.

The selected candidate must have current work authorization in the United States. This position is not eligible for Visa Sponsorship.

This position may be subject to a Level 1 or Level 2 criminal background check

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Job Responsibilities:

• Responsible for operational aspects of the fiscal and purchasing processes for the college's communications, marketing and events. Fulfills policy requirements, researching items and obtaining price estimates, entering information into university systems, receive and confirm orders. Manages and monitors status of the contracts and tracks expenditures.
• Coordinates event planning efforts with members of the college, school, department, center and/or external community as appropriate. Plans, schedules, and monitors logistical activities including arrangements for registration, facility reservation and setup, university approvals, catering, audiovisual technology, transportation, tours, speaker travel, parking, check in, staff/volunteer coordination and other details.
• Manage, organize and analyze lists and databases for communications, marketing and event outreach for reporting purposes and to ensure accuracy in campaign/message targeting and compliance with relevant policies and regulations.
• Facilitate and track status of human resources processes for employees including all admin./staff transactions, graduate assistants, OPS and Federal Work Study students, including recruitment and appointment paperwork requirements.
• Performs other duties as assigned.