Wagner Equipment Co.

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Contract Administrator (Finance)



Would you like to be part of a focused, dedicated team? Do you want to work and grow with other motivated, ambitious people?

Wagner Equipment Co. offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under Wagner's reputation for excellence. We offer excellent benefits and supply you with the tools you need to maximize your potential and grow within Wagner.

Benefits include:

  • Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
  • Medical, dental, and vision insurance 
  • Life and AD&D Insurance
  • Retirement Plans -  401K eligible employees can receive a company contribution up to 7%
  • Tuition Reimbursement 
  • Employee Assistance Program (EAP)
  • CEFCU- Citizens Equity First Credit Union - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.
  • Additional Benefits include: Unum Supplemental life Insurance, Aflac Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans.

The Contract Administrator supports the CVA Lead and Manager in managing PM with Labor CVA's, aligning with Wagner Equipment Co.'s commitment to working as “One Professional Team.”

Pay Rate:  $55,000.00 - $66,781.83 Annually
Pay rate is dependent upon education & experience. 

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Collect and track equipment hours via GPS systems or direct customer outreach (phone, email, text).
  • Coordinate with customers and PSSR to gather necessary information for work order creation.
  • Set up Enrollment numbers in DBS system when needed.
  • Assist in developing and streamlining consistent processes for CVA development and reporting.
  • Monitor and report contract progress and shortfalls to the CVA Manager.
  • Maintain accurate, daily data entry in tracking systems; continuously improve process efficiency.
  • Manage cross-departmental communication and collaboration using project management skills.
  • Build and maintain strong customer and vendor relationships.
  • Provide timely, professional support to both internal and external customers.
  • Participate in customer update meetings.
  • Promote additional CVA options and Wagner services where applicable.
  • Develop a basic understanding of heavy equipment maintenance and engine systems.
  • Learn and apply knowledge of telematics and machine data reporting.
  • Perform other duties as assigned.

Required Education and Experience:

  • High School Diploma or GED
  • Some College or equivalent combination of education and experience
  • Contracts and project tracking experience
  • 3+ years administrative/clerical experience
  • 3+ years customer service experience
  • Prior experience in contracts and project tracking experience preferred

Physical Demands & Competencies:

    • Sedentary work, primarily involving sitting/standing; occasional lifting/moving up to 25 lbs
    • Frequent use of hands, hearing, talking, and walking
    • Requires skills in:
      • Safety & product knowledge
      • Data entry and organizational tasks
      • Verbal and written communication
      • Basic math and reasoning
      • Contract and project tracking
      • Project management and cross-functional coordination
      • Customer service

    Software Skills:

    • Basic: Microsoft PowerPoint
    • Intermediate: Microsoft Teams, Outlook, Excel
    • Preferred: Experience with DBS system and Power BI

Travel Requirements:

  • 1-10% (minimal travel)

Work Environment:

  • Noise level: Quiet
  • Location: Indoors

Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.  

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.


    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
    This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Operations

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