Administrative Support IV (Administrative)

Title: Administrative Support  IV

Location: Washington D.C., Merrifield, VA

Security Clearance: Top Secret

Schedule: Due to the nature of law enforcement work and operation, position may require occasional support outside of core working hours, as well as intermittent weekend support, mission dependent.

***CONTINGENT UPON AWARD***

About KACE:

When you make the decision to join KACE, you are choosing to work alongside talented professionals that have one thing in common; the passion to make a difference! KACE employees bring their diverse talents and experiences to work on critical projects that help shape the nation's safety, security, and quality of life. The desire to have a career that is purposeful and forward thinking is woven into every KACE employee…it's The KACE Way. KACE employees are; purpose driven, forward focused, open-minded, trustworthy and invested. The KACE Way is our commitment to our employees, to our customers, and to our communities. Join KACE and make a difference!

Job Summary:

Serves as one of the staff of Office Support Assistants and, as such, performs or assists with work, as assigned, from the following list of administrative/clerical specialties.

Essential Functions and Responsibilities: 

• Correspondence, Files, and Reports: Drafts correspondence; ensures proper grammar and adherence to style requirements. Routes correspondence to the proper individual or responds directly, as assigned, and files copies in accordance with established procedures. Assists OCDETF with FOIA requests for the Section.
• Facility Services, Property, and Supply Administration: Assists in the purchase of office supplies and equipment. Assists with office moves and setting up office space for new employees, including assignment and issuance of computers, telephones, cell phones, and office furniture. Assists with arranging telephone moves and repairs, as well as repairs of fax machines, copiers, and other equipment.
• Human Resources Administration: Assists or performs timekeeper duties, as assigned. Assists leave audits. Files and distributes copies of documents and forms in accordance with federal regulations, Department, and Office policies.
• Procurement and Contracting Administration: Assists with the processing and filing of contracts, purchase order requests, purchase card requests, and approval of forms.
• Special Projects: Assists OCDETF in carrying out various special projects required in the Office, including PowerPoint presentations and assembling binders of documents.
• Training Administration: Receives training forms and records, routes to the appropriate party and files, as required.
• Travel Support: Provides advance travel paperwork to employees; assists in arranging travel, including transportation and accommodations. Assists with vouchering.
• Unit Reception, Telephone Support, and Notary Services: Escorts visitors and vendors to the office or refers to the proper individual, as appropriate; responds to telephone calls to the office and/or refers to the proper individual, as appropriate.

Minimum Qualifications & Skills:

• Bachelors/Masters and 6-10 years of experience
• Ability to type more than 40 words per minute.
• Ability to utilize a computer for purposes of drafting and editing correspondence.
• Experience in maintaining office supplies and equipment inventories.
• Ability to develop, process, store, retrieve, handle, and dispose of official documents.
• Experience in supporting travel of federal employees.
• Is an expert in Federal Travel Regulations, 41 CFR 300-304. Ability to deal effectively with individuals at all organizational levels.

Clearance: 

Applicants selected may be subject to a government background investigation and may be required to meet the following conditions of employment.

Security Requirements/Background Investigation Requirements: 

• Must be a U.S Citizen or Legal Permanent Resident.
• Favorable credit check for all cleared positions 
• Successfully passing a background investigation including drug screening.

Physical Requirements/Working Conditions:

• Standing/Walking/Mobility:  Must have mobility to attend meetings with other managers and employees. Standing for prolonged and extended periods of time.
• Climbing/Stooping/Kneeling:  0% - 10% of the time.
• Lifting/Pulling/Pushing:  0% - 10% of the time.
• Fingering/Grasping/Feeling:  Must be able to write, type and use a telephone system 100% of the time.
• Sitting:  Sitting for prolonged and extended periods of time.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Management may revise duties as necessary without updating this job description.

For more information about the company please visit our website at www.kacecompany.com

KACE is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.

KACE complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to recruiting@kacecompany.com.