Accounting Clerk (Finance)

Job Description Summary

As an Accounting Clerk, you will be responsible for handling the daily processing of invoices, ensuring timely and accurate payments, and supporting month-end closing by performing accounts payable accruals, vendor statement reconciliations, and capital expenditure (CAPEX) responsibilities. Your role is crucial in maintaining the financial integrity of the company overall and Accounts Payable (A/P) duties in particular. You will liaise with department heads and suppliers for timely invoice approvals, auditing, posting, correcting, and reporting accounts payable to ensure accurate, timely information and maintain accurate procedures within the hotel's AP systems (EPRO, Yardi, and others). You will ensure the timely disbursement of funds to suppliers (including all vendors and monthly union benefits) according to terms. Maintain suitable storage and archiving of all Accounts Payable records on SharePoint, and respond to customer requests, inquiries, and problems efficiently.

Job Description

QUALIFICATIONS AND SKILLS:

General and Technical Requirements:
• An associate's or bachelor's degree in accounting, Finance, or a related field preferred.
• Proven experience as an Accounting Clerk or similar role- Experience with the overall expenditure cycle
• Familiarity with accounting software (e.g., Opera PMS, Yardi, EPRO, OneStream, others).
• Solid understanding of basic bookkeeping and accounting principles.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication skills, both written and verbal.
• Strong ability to build relationships and work with internal stakeholders (department heads) and external customers to resolve any outstanding issues
• Demonstrated knowledge of basic bookkeeping and accounting skills
• Understanding of and ability to use Opera PMS system preferred

Behavioral (Do the Right Thing)
• Treat each other with respect
• Commit to the team
• Be authentic and real
• Communicate openly, honestly and clearly

Behavioral (Go Beyond)
• Exceed expectations
• Hold yourself and others accountable
• Continuously improve
• Dig deeper and find ways to succeed

Among the specific duties of the accounting clerk are the following: but not limited thereto:

Daily Duties:
• Become familiar with the general ledger chart of account and uniform system for coding and processing A\P invoices
• Process daily invoices, ensuring accuracy, proper general ledger (chart of account) coding, and authorization.
• Match purchase orders with invoices and verify all goods and services deliveries confirmed received and all details align - Maintain the ICQ systems in EPRO to ensure no pending items are listed.
• Respond to vendor inquiries in a timely manner, resolving discrepancies as needed.
• Monitor accounts to ensure timely payment and manage payable aging reports.
• Maintain a digital and physical filing system for all payable documents.
• Become familiar with vendors (suppliers) agreements and payment terms - Especially agreements, permits and licenses with sensitive payment and expiration terms.

Weekly Duties:
• Assume responsibility for auditing, reconciling and processing exchange billings (invoices) according to the term of agreement with partner suppliers who provide goods and services directly for the hotels' guests- Dry Cleaning, amenities, Food and beverage from the restaurants, laundry, Garage, Movies and similar charges.
• Review and verify at least once weekly payment runs (laundry, F&B charges from the restaurants, garage, and similar suppliers) ensuring timely disbursement.
• Audit and reconcile vendor statements, ensuring all discrepancies are addressed.
• Assist in providing the data needed for cash flow and forecasting.
• Coordinate with all procurement departments to resolve any purchase order issues.

Monthly Duties:
• Execute month-end closing procedures including reviewing EPRO's and preparing other accrual entries.
• Assist in the preparation and analysis of monthly financial reports related to accounts payable.
• At minimum, once monthly, prepare, process and follow up on group commission request, union benefits payment vouchers and supporting documents
• Handle CAPEX invoice processing, ensuring compliance with company policy.
• Collaborate with the finance team to reconcile AP-related accounts.
• Ensure all monthly deadlines for accounts payable are met without discrepancies. For example, be familiar with monthly recurring contract and agreement requiring payments - This process should be reviewed quarterly as well.

Yearly Duties:
• Participate in the preparation for annual audits, providing the necessary documents related to accounts payable- YE suppliers' statement reconciliations.
• Support in the annual budget preparation for CAPEX, and otherwise.
• Assist in the year-end closing processes and review and process annual accruals.
• Evaluate and improve accounts payable processes to support efficient operations.
• Follow up on ensuring 1099 M are issued for eligible vendors.

Working Conditions:
• This Accounting Clerk role works in a standard office environment five business days weekly, with occasional overtime (requires prior approval) during month-end or year-end closings based on business needs
• Additionally, this job description represents a guide for the Accounting Clerk's role and does not constitute an agreement, nor is it exhaustive in nature.
• The role and its description, herein, are subjected to modification without notice as the company's business needs dictates.

Additional Job Information/Anticipated

Pay Range

Hourly Compensation Range: $28.85 - $32.80. Base pay offered may vary depending on various factors including but not limited to job related knowledge, skills, and job specific/overall experience.

Benefits

Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:

• Medical, Dental and Vision Insurance
• Health Savings Account with Company Match
• 401(k) Retirement Plan with Company Match
• Paid Vacation and Sick Days
• Sonesta Hotel Discounts
• Educational Assistance
• Paid Parental Leave
• Company Paid Life Insurance
• Company Paid Short Term and Long Term Disability Insurance
• Various Employee Perks and Discounts
• Hospital Indemnity
• Critical Illness Insurance
• Accident Insurance

Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.