Administrative Specialist (Finance)

The USF Technology Transfer Office (TTO) is responsible for the identification, evaluation, development, protection and commercialization of intellectual property rights that result from USF research activities and from the activities of USF researchers in affiliated hospitals and other off-site facilities. Clients of the department include USF faculty and staff researchers and innovators, industry and technology companies desiring to license USF technologies and VC and other investors interested in investing in USF technology innovation. The Incubation Program promotes, encourages, and enhances the research activities of USF System faculty, staff, and students, and brings together the strengths of the USF System and the region, providing a critical interface to move university and community research into the marketplace, stimulate high-tech and biotech industries, and create jobs. The Incubation Program is comprised of three components: USF CONNECT, the Tampa Bay Technology Incubator, and the Student Innovation Incubator. Clients are USF faculty, staff, and students; small business owners; and technology and economic development leaders in the community, especially representatives of government, business, and industry.
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This position will provide a wide range of administrative support duties to the Office of Technology Transfer department.Minimum Qualifications

This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications

Experience working in a Corporate Business Office or Private Law Office is preferred.

Additional Information for Applicants

This position requires a Level I Background check.

This position has a hybrid work schedule: three days in on-campus, two days remote.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.The responsibilities for this position include:
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• Performs specialized administrative duties required to support the department, using discretion to make judgements based on operating guidelines. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems and receiving purchase orders.
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• Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible.
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• Coordinate travel arrangements for all department employees as needed. Complete Travel Authorization Requests (TAR), registration at conference and hotels, and reimbursement of all related travel expenses. Maintain records as appropriate.
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• Reconcile multiple P-Cards, as assigned. Maintain working files as reconciliation back-up. Research any inconsistencies or issues associated with charges.
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• Other duties as assigned.
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