Academic Program Services Advisor (Finance)
Minimum Education & Experience:
Bachelor's degree required; Master's degree preferred.
Minimum of 2-3years of experience in academic advising or program coordination in a higher education setting.
Senate Bill 1310-The Florida Senate(https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degrees as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor's degree;
(c) Six years of direct experience for a master's degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Knowledge, Skills& Abilities
Technical Skills:
Proficiency in USF systems: Canvas, GEMS, Banner, Degreeworks, Archivum.
Strong database management and Excel skills.
Soft Skills:
Excellent communication and interpersonal skills.
Strong problem-solving and organizational abilities.
Ability to work collaboratively and independently.
Industry Knowledge:
Understanding of academic administration, curriculum development, and student services in higher education.
Preferred Qualifications:
Masters degree in advising or related field
3 yrs of academic advising experience.
Experience using Banner and Degree Works for student records
Working Conditions:
Standard 100% in office environment with occasional evening or weekend hours for recruitment or orientation events.
Interaction with students, faculty, and administrative staff across departments.
Environment - Typical indoor environment/office setting.
Physical Requirements - climbing, standing, stooping, and/or typing; Ability to lift up to 20lbsas needed.
Travel - Ability to travel to other USF campuses and/or other locations as requested.
Acknowledgement
While the primary job duties and responsibilities have been included, this job description is not designed nor meant to cover or contain a comprehensive listing of activities or responsibilities. This does not preclude the assignment of additional or developmental duties, special projects, or the scope of the position. Duties, responsibilities, and activities may temporarily or permanently change at any time with or without notice.
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.Working at USF
\n
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
\n
About USF
\n
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
\n
Compliance and Federal Notices
\n
This position may be subject to a Level 1 or Level 2 criminal background check.
\n
Applicants have rights under Federal Employment Laws :
\n
Family and Medical Leave Act (FMLA)
\n
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Academic Advising & Student Support (60%)
o Advise undergraduate, graduate, and certificate program students on academic progress, degree requirements, and university policies.
o Pre-advises new transfer and freshman students; assists with orientation sessions.
o Certifies graduation for graduate students.
o Maintains and updates student records in Degree works, Archive, and Banner.
o Issues and manages course permits; liaises with instructors.
o Disseminates program information and acts as a liaison with BCS advising and other departments.
Course Scheduling &Curriculum Support (25%)
o Coordinates semester course schedules and tracks course frequencies.
o Maintains and update score and elective offerings based on student needs and faculty availability.
o Supports catalog updates and course inventory management.
o Assists with new course proposals and cross-listings.
Records Management, Outreach & Recruitment (15%)
o Maintains academic records systems, Canvas advising pages, and listservs.
o Participates in recruitment and advising events on and off campus.
o Supports efforts to increase student enrollment and engagement.
Performs other duties as assigned.
