Office Engineer (Finance)

RINA is currently recruiting for a Office Engineer to join its office in Chicago, IL within the North America Infrastructure & Mobility Division.

Please note that this position will be hybrid from our project office located at 11203 S. Corliss Ave., Chicago, IL 60628. Public transportation is not available.

Compensation Data

Compensation: $75,000 - $95,000 per year

Mission

The Office Engineer responsibilities encompass a wide range of project coordination, documentation, and field support tasks to ensure the efficient delivery of construction projects. This includes scheduling and supporting meetings, interpreting contracts, maintaining document control systems, and managing submittals, RFIs, and various project tracking logs. Throughout the life of the project, the Office Engineer upholds all company, client, and project-specific procedures to support successful project execution.

Key Accountabilities

• Coordinate and attend meetings with project staff, (in-person and virtual). Support meeting facilitation.
• Create and distribute meeting agendas; draft and circulate meeting minutes for review and confirmation.
• Interpret contracts and support the development of standard operating procedures and policy documents
• Provides support to the project management team or other teammates as needed
• Perform routine office as well as construction site engineering tasks to support the delivery of the project and maintenance of the document control system
• Review inspector's daily reports for completeness and conformance to contract requirements
• Manage Submittals and Request for Information (RFI's) and reports
• Responsible for accurate processing of submittals to ensure correct products and materials are installed throughout the project
• Prepare transmittals and draft correspondence
• Create and maintain project tracking logs for RFI's, submittals, non-conformances, safety incidents, change orders, pay applications, etc.
• Ensures inspection staff have all updated plans and specifications throughout the project
• Maintains red line as-built plans and specifications
• Assists with contractor schedule reviews
• Verifies accuracy of force account and extra work bills
• Prepare various project status reports for client and funding partner review
• Assist in monitoring and reporting on contractor activities
• Assist in preparing routine reports on project progress
• Assist in training other teammates' junior office engineers and onboarding new project staff
• Assist other teammates with their job duties as workloads fluctuate
• In addition to all company policies, follow all established team, client, or project-specific policies and procedures
• Perform additional responsibilities or tasks as required by business, team, client, or project needs
• General understanding of procedures, and project policies to achieve set results and deadlines

Qualifications

• Bachelor's degree in construction management or other engineering-related field experience or equivalent
• Minimum of 5 years of related experience (or equivalent working knowledge/experience)
• Excellent verbal, written, and interpersonal communication skills
• Be able to visit or work in the field on an active construction site including walking on uneven surfaces or around heavy machinery or equipment
• Proven track record of upholding workplace safety and ability to abide by RINA's company health, safety, and drug/alcohol and harassment policies
• Ability to follow written and verbal instructions with minimal support or oversight
• Ability to prioritize tasks to ensure critical tasks are completed timely and accurately
• Strong computer skills, specifically Microsoft applications (Teams, Outlook, SharePoint, Excel, Word, PowerPoint, etc.), web conferencing hardware, setting up and operating computer peripherals, and video or photography equipment
• Ability to work efficiently individually and as part of a collaborative large team
• Previous experience working on an operating railroad or on transit/rail projects preferred. CTA a plus.
• Previous experience with Trimble Unity Construct (Formerly e-Builder) preferred
• Previous experience in a general contractor, subcontractor, or construction management role preferred

Additional Requirements

• Flexibility to travel to project sites as needed
• Valid Driver's license

Competencies

• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
• EARN TRUST - Take everyone's opinion into account and remain open to diversity
• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

RINA North America provides a comprehensive benefits package, including the following insurance options: Medical, Dental, Vision, Medical Flexible Spending Account, Dependent Care Spending Account, Health Savings Account, Transit, Parking, Basic Life, Basic AD&D, Voluntary Life, Voluntary AD&D, Short-Term Disability, Long-Term Disability, Voluntary Accident, Voluntary Critical Illness, Identity Theft Protection, Pet Insurance, and Employee Assistance Program. Additional benefits provided include paid time off, company holidays, tuition reimbursement, nursery grant, travel resource services, and 401K plan with company discretionary match.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. It is the policy of RINA to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy) national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law.

RINA does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of RINA without a prior written search agreement will be considered unsolicited and the property of RINA. Please, no phone calls or emails.