Procurement Specialist I (Finance)

PRIMARY FUNCTION:

This position is responsible for vendor management and procurement process optimization, focusing heavily on developing systems to track vendor performance, negotiating agreements, handling invoices, and ensuring efficient procurement practices.

ESSENTIAL DUTIES

Procurement:

Vendor Management:

• Develop and implement internal vendor database
• Participate in vendor agreement negotiations
• Develop vendor performance metrics and implement a regular evaluation process to ensure optimal efficiency and quality
• Process complex vendor invoices

Purchase Order System:

• Assist with training employees on use of ERP system
• Purchase goods and services as needed
• Assist with creating capital expenditure purchase orders

Miscellaneous Duties:

• Backup Mail Center Coordinator when needed
• Pick up corporate mail from main Raleigh post office between 7-9 am daily
• Backup Procurement Assistant when needed
• Backup Procurement Manager when needed
• Approve purchase orders over a specific threshold
• Supervise Procurement Assistant and Mail Center Coordinator
• Promote consistency in methodology across the entire company with established policies, processes, and controls
• Develop and improve current procurement processes as needed
• Assist Procurement Manager in building procurement reporting and spend analysis tools
• Support all areas of the company by providing:
  • Prompt answers to questions
  • Recommendations on cost reductions and/or purchases

MINIMUM REQUIREMENTS:

Education :

High School graduate with 2 years' or equivalent work experience in administration. Prefer an associate degree in Business Administration, Accounting, Finance, or related field.

Work Experience :

Prefer at least 1 year experience in a procurement role.
Prefer at least 3 years' experience in a corporate business environment.

Physical :

Must be able to sit for long periods using the telephone and computer
Must be able to kneel, grasp, stop, reach, and lift up to 25 lbs.
Working conditions may require exposure to the elements including rain, cold and heat

Other :

Must have at least proficient PC skills in MS Office, especially Excel and Word
Must have a valid driver's license
Must have the ability to travel up to 10% of the time.
Must have strong, professional negotiation, reasoning, communication and problem-solving skills
Must be able to prioritize and coordinate multiple tasks simultaneously while maintaining a calm and professional demeanor
Must be able to work independently and also work with cross functional teams throughout the corporation
Must be able to think strategically and analytically while also possessing tactical and clerical skills
A sense of urgency and high attention to detail are required for this position
Must demonstrate initiative, commitment to teamwork, enthusiasm for customer service, and dedication to finding solutions in an efficient manner with a positive self-motivated attitude

This job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Any major modification of this job role requires Human Resources approval. Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.