Accounts Payable Assistant (Administrative)

WEST Consultants, Inc., a premier firm in water resources engineering, is seeking a qualified Accounts Payable Assistant to join our Tempe, AZ, office. This in-person position provides vital accounting and administrative support to both our corporate team and the Tempe office.

Position Overview
The Accounts Payable Assistant will handle a variety of tasks, including accounting support, data entry, project setup, and some general office support. The ideal candidate will be detail-oriented, organized, and capable of managing multiple priorities and meeting deadlines in a professional environment.
Educational Requirements:
Associate degree or higher preferred.
Experience Requirements:
Minimum three years of related accounting/bookkeeping experience.
Experience in an Architecture & Engineering (A&E) firm is highly desirable.
Skill Requirements:
Proficient in Microsoft 365 suite: Excel, Word, Outlook, PowerPoint, and Teams
Familiarity with bookkeeping practices, general ledger (GL), accounts payable (AP), and accounts receivable (AR)
Experience with FARS rules of accounting and project accounting practices
Software experience with Microsoft Dynamics SL, SharePoint, and UKG/PeoplePro is preferred
Ability to perform mathematical calculations, typing, and keyboard skills
Solid written and verbal communication skills, including grammar, spelling, and punctuation
Technical aptitude to learn new software and systems
Strong critical thinking, time management, and organizational skills
High attention to detail, thoroughness, and accuracy of work
Ability to manage multiple priorities and meet deadlines
Self-starter with the ability to take initiative, manage individual workload, and demonstrate accountability
Must have a valid drivers license

Duties Include:
Accounting Support:
Entering accounts payable and assisting with project setup, creating and reconciling expense reports and credit card statements, entering and reviewing financial data and verifying accuracy, ensuring FARS compliance, balancing accounts, tracking deadlines and ensuring timely completion of tasks, providing administrative support to the bookkeeper/payroll department, and performing other duties as assigned.

Administrative Support:
Greeting clients and visitors in a professional and welcoming manner; processing mail and managing shipments; running office errands; maintaining office and kitchen supplies; coordinating maintenance of office equipment; planning office events; perform general filing, data entry and document management; the following tasks are as needed - answering and routing incoming calls, scheduling meetings and overseeing logistics; registering staff for conferences and training; arranging travel and accommodations; and providing general administrative support to staff, including proofreading, formatting, and printing documents.

Compensation and Schedule
$26.40 to $33.75 hourly, part-time non-exempt
20 to 30 hours per week, in-person, with some flexibility. Availability on Friday afternoons is required.
Rewarding Work Culture:
WEST offers a dynamic work environment with meaningful work in a team-based culture, providing competitive pay and comprehensive benefits that empower our employees and their families to achieve their financial, health, and security goals.
Market-priced compensation that values qualifications and performance.
Share in the firms success with cash bonuses.
Fast benefits eligibility.
Training and education assistance to support career goals.
Comprehensive Benefits Package for Eligible Employees:
We offer a menu of benefits tailored to our employees unique needs:
High-value health plan options: We pay 100% monthly premiums for medical, dental, vision, prescription, life/AD&D, and long-term disability insurance coverage for eligible employees.
We pay 50% monthly premiums for dependent coverage.
Voluntary insurance with life, hospital, accident, critical illness, short-term disability, and pet insurance coverage options.
Personal paid leave.
Ten paid holidays, including employee birthday and personal day.
Paid time off for voting, military duty, jury duty, wedding, parental, and bereavement leave.
401(k) profit-sharing plan with 4% company match.
Training, education assistance, seminars, conferences, and professional memberships to support career goals.
Flexible spending account (FSA) for medical and dependent care.
Employee assistance program (EAP) that provides resources and support.
Travel assistance program.
Employee referral incentives.
And more.

WEST Consultants, Inc. (WEST) is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all employees are valued, respected, and given the opportunity to thrive. We welcome and encourage applicants from all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Veteran-Friendly Employer: WEST is proud to support and hire military veterans. We recognize and value the unique skills, experience, and leadership qualities that veterans bring to the workforce. We encourage veterans to apply for all open positions, and we are committed to helping you transition successfully into a civilian career.

Accommodation: WEST is committed to providing a fair and inclusive recruitment process. If you require accommodation during the application or interview process, please reach out to us. We are happy to make adjustments to ensure that all applicants can participate fully.

Visa Sponsorship and E-Verify: WEST does not offer visa sponsorship. Applicants must be authorized to work in the United States without the need for employer sponsorship. WEST uses E-Verify to confirm the employment eligibility of all employees hired.

Background Check: All offers of employment are contingent upon the successful completion of a background check. This may include verification of criminal history, educational credentials, professional certifications, employment history, and driving records (if applicable). Findings are evaluated in relation to the responsibilities of the role and in compliance with local, state, and federal regulations. WEST is a Second Chance Employer. We believe in fair-chance hiring, and our employment decisions are based on qualifications, skills, and potential in alignment with applicable laws.