Associate Office Manager (Part-Time) - High Moon Studios (Finance)

Job Title: Associate Office Manager (Part-Time) - High Moon Studios

Requisition ID: R025783

Job Description:
Great Games Start with Great People! This is a significant time in our company's history - and one of the most exciting times to join us.

We're looking for a highly organized, execution-focused part-time Associate Office Manager to bring structure and reliability to our day-to-day studio operations. This is ideal for someone who thrives on managing a wide range of tasks, from timekeeping and procurement, to facilities, events, and internal communications.

If you're a proactive problem-solver with office administration experience, proficiency with Microsoft Office applications, familiarity with enterprise systems for timekeeping, procurement, and payables, and a passion for keeping workflows smooth and details in check - we'd love to hear from you!

Please note this is a temporary, part-time position estimated to be 6 months, and will be onsite at our studio in Carlsbad, CA.

What you'll be doing...

Priorities can often change in an environment like ours, so this role includes, but is not limited to, the following responsibilities:

• Monitor and manage employee timecards, PTO requests, and attendance records
• Audit timecard anomalies and follow up on omissions, overtime, and coding
• Maintain calendars for out-of-office tracking and team availability for all managers and production staff
• Process purchase orders, invoices, vendor setup, and contract submissions
• Coordinate office maintenance and repairs
• Keep common areas tidy and stocked (coffee, snacks, supplies)
• Liaise with property management, vendors and security
• Manage shipping, receiving, and vendor coordination as needed
• Oversee office logistics including desk setups and employee moves
• Address employee office-related queries
• Draft and distribute internal communications related to deadlines, processes, schedule, hiring, onboarding, terminations, and culture initiatives
• Maintain and update internal studio documentation, knowledge hubs and information repositories
• Plan and execute team events and culture initiatives
• Coordinate company-wide meetings and town halls, including scheduling, content collection, and follow-ups
• Curate content for internal/external social media and studio website
• Welcome and support studio guests
• Facilitate and coordinate onboarding/offboarding processes

To succeed you must have...

Minimum Experience:

• 2+ years' prior professional experience as an office manager, administrator or in a similar role

• Bachelor's degree preferred (or equivalent experience)

Knowledge & Skills:

• Proficiency in Microsoft Office (Outlook, PowerPoint and Excel, in particular)
• Familiarity with timekeeping, procurement and payables systems like Workday, iProcurement and Markview (or similar)

Key Attributes:

• Relentless follow-through- you see tasks from start to finish
• Master organizer- you track every detail and ensure every thread gets tied
• Strong communicator- you are clear, concise, and audience-aware
• Team-first - you jump in wherever needed

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! At Activision Blizzard, we are committed to crafting a diverse and inclusive environment and strongly encourage you to apply.

High Moon Studios

Founded in 2002, High Moon Studios is an award-winning studio developing for the Call of Duty® franchise, with past development on over 15 titles including Call of Duty: Modern Warfare II, Black Ops Cold War and Black Ops 6, Warzone 2.0, Bungie's Destiny 2: Forsaken, and Transformers: Fall of Cybertron. We employ more than 170 people in Carlsbad, CA, a seaside city in San Diego County.

Our pride is our people and the experiences we have optimally crafted for our fans. High Moon's talent is comprised of gifted entertainment and technology professionals responsible for some of the most successful games ever made. We have award-winning developers, published artists and specialists recognized as among the best in their fields. Our studio has a history of using innovative techniques crafted to boost efficiency and product quality, which in turn enhances our studio's quality of life.

High Moon Studios is wholly owned by Activision. To learn more about our studio, please visit us at www.highmoonstudios.com .

Our World

At Activision, we strive to create the most iconic brands in gaming and entertainment. We're driven by our mission to deliver unrivaled gaming experiences for the world to enjoy, together. We are home to some of the most beloved entertainment franchises including Call of Duty®, Crash Bandicoot™, Tony Hawk's™ Pro Skater™, and Guitar Hero®. As a leading worldwide developer, publisher and distributor of interactive entertainment and products, our "press start" is simple: delight hundreds of millions of players around the world with innovative, fun, thrilling, and engaging entertainment experiences.

We're not just looking back at our decades-long legacy; we're forging ahead to keep advancing gameplay with some of the most popular titles and sophisticated technology in the world. We have bold ambitions to create the most inclusive company as we know our success comes from the passionate, creative, and diverse teams within our organization.

We're in the business of delivering fun and unforgettable entertainment for our player community to enjoy. And our future opportunities have never been greater - this could be your opportunity to level up.

Ready to Activate Your Future?

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

High Moon Studios is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law and will not be discriminated against on the basis of disability.

We are committed to working with and providing reasonable assistance to individuals with physical and mental disabilities. If you are a disabled individual requiring an accommodation to apply for an open position, please email your request to accommodationrequests@activisionblizzard.com . General employment questions cannot be accepted or processed here. Thank you for your interest.

Rewards

We provide a suite of benefits that promote physical, emotional and financial well-being for 'Every World' - we've got our employees covered! Subject to eligibility requirements, the Company offers comprehensive benefits including:

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;
• 401(k) with Company match, tuition reimbursement, charitable donation matching;
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company. You can learn more by visiting https://www.benefitsforeveryworld.com/ .

In the U.S., the standard base pay range for this role is $21.63 - $40.02 Hourly. These values reflect the expected base pay range of new hires across all U.S. locations. Ultimately, your specific range and offer will be based on several factors, including relevant experience, performance, and work location. Your Talent Professional can share this role's range details for your local geography during the hiring process. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed. While we strive to provide competitive offers to successful candidates, new hire compensation is negotiable.