Compliance/Contracts Paralegal (Legal)

Job Summary

• The Compliance and Contracts Paralegal supports the assessment, development, execution, monitoring and ongoing maintenance of compliance activities such as policies and procedures, education and training, compliance hotline reports and investigations, conflicts of interest, patient privacy, and sanction screenings. This positio
• Bachelor's degree required, preferably in paralegal studies or graduate degree in legal studies, healthcare compl
  • n is responsible for preparing, examining, analyzing, and revising contracts based on approved templates and guidance as well as overseeing other contracts services requests and administration of the electronic contract management system and workflow. The Compliance and Contracts Paralegal conducts research and provides guidance related to state and federal laws and regulations which may include giving specific guidance to management, operational leadership, and departments. This position also assists in the development and rollout of contract templates, policies and procedures, compliance trainings and initiatives and monitors and reports the status of completion. They are expected to work with external customers and vendors, as well as internal departments and staff throughout VPH to complete assigned duties and tasks.

  Education

  • Bachelor's degree required.

  Licenses and Certifications

• Bachelor's degree required, preferably in paralegal studies or graduate degree in legal studies, healthcare compliance or healthcare administration

• Paralegal certificate program approved by the American Bar Association preferred; completion of a post-secondary paralegal program that requires a minimum of 24-units in law-related courses, a Bachelor's degree combined with a minimum of one-year law related experience under the supervision of an attorney who has been an active member of a state bar association for at least the three preceding years, or other paralegal qualifications permitted by California regulations are also acceptable.

• Must successfully complete and maintain LA City Fire Card certification at the time of hire or within the first 30 days of employment

Experience

• Minimum 1-3 years' experience working in healthcare compliance, coding auditing, and/or contracting and specific knowledge of key laws, regulations, guidance, and health care industry-standard practices
• Strong verbal and written communication skills and ability to prepare initial drafts of administrative policies based on applicable health care laws, regulations, guidance, and health care industry standard practices
• Excellent customer service; able to work with all levels of employees from line staff to executive management
• Proficiency in Microsoft Word and Excel
• Demonstrated ability to maintain the confidentiality of sensitive information
• Ability to efficiently manage simultaneous projects and responsibilities

Required Skills

• Develops, initiates, maintains, revises, and manages implementation of policies and procedures for the general operation of the Compliance and Privacy Programs and their related activities to prevent illegal, unethical, or improper conduct.
• Disseminates information to and provides education and training to staff regarding a broad spectrum of compliance related topics (Fraud and Abuse laws, Privacy laws, conflicts of interest)
• Works in tandem with the Compliance Officer to ensure that compliance issues/concerns within the organization are appropriately evaluated, investigated, resolved and utilized as a learning and/or process improvement opportunity for the organization.
• Identifies potential areas of compliance vulnerability and risk; recommends corrective action plans for resolution of potential compliance and/or privacy issues; and provides appropriate guidance on how to avoid or address similar situations in the future.
• Monitors the effectiveness of the compliance communication program for the organization, including promoting (a) use of the Compliance Hotline; (b) heightened awareness of Standards of Conduct, and (c) understanding of new and existing compliance issues and related policies and procedures.
• In tandem with the Compliance Officer, collaborates with various departments to develop, maintain, and implement an effective compliance training program, including appropriate introductory training for new staff and ongoing training for all staff.
• Annually conducts a risk assessment to identify major compliance and privacy risks within the organization; and proposes and implements an approved VPH Compliance Work Plan to mitigate and remediate such risks.
• Monitors HHS OIG Work Plan and conducts routine and ad hoc audits based on annual risk assessment and VPH and OIG work plans.
• Participates in the development, implementation, and ongoing compliance monitoring of all business associates and business associate agreements, to ensure that all privacy concerns, requirements, and responsibilities are addressed.
• Assists the Compliance Officer in the assessment and resolution of compliance related matters.
• Prepares template agreements, revises contracts and tracks contract management under the supervision of the Contracts Manager.
• Develops and maintains electronic document templates, including letters, memoranda, charts, etc., in collaboration with other administrative personnel.
• Provides administrative support as such, and not limited to, typing reports and meeting minutes, preparing excel spreadsheets and presentations, and filing/recording keeping.
• Handles other special projects as assigned.

General Responsibilities

• Complies with VPH policies and procedures on customer satisfaction and service excellence.  Demonstrates professionalism and cultural sensitivity in coordinating activities and communicating with all customers, peers, and the community at large.  Conducts self in a professional, respectful, and courteous manner during all interactions.  Works effectively and collaboratively with others toward common goals.
• Communicates accurately, honestly, supportively and in a timely manner with department and interdepartmental team members.  Demonstrates effective business writing and oral communication skills, handwriting is clear and legible.
• Participates in operational aspects of the department and maintains/participates in performance improvement activities within the department.
• Participates in all departmental specific training, Environment of Care (injury/illness prevention, fire/life safety, hazardous materials, emergency preparedness, utilities management, medical equipment management, safety and security management), infection control (standard precautions, TB Exposure Control Plan, Bloodborne Pathogen Exposure Control Plan).
• Demonstrates knowledge of and follows safety practices.  Understands the importance of safety, including patient safety in the workplace.  Maintains a safe environment for self and others.
• Actively participates in the Patient Safety Program, including event reporting.  Identifies sentinel events/near misses and responds per defined organization processes.  Participates in education activities and process implementation.  Demonstrates advocacy for the patient/customer and appropriately acknowledges patients, customers, and visitors.
• The above statements reflect the essential functions considered necessary to describe the principle content of the job. They are not intended to be a complete statement of all work requirements or duties that may be inherent in the job.
• Leads planning and implementation of educational assignments in the LMS.
• Provides system optimization analysis and provides feedback and recommendations to stakeholders.
• Oversees education partners' exemption rights, administrative privileges, reporting rights specific to unit, checklist evaluation/evaluator updates, and content removal/addition.
• Produces accurate and timely regulatory completion reports to support education initiatives.
• Assigns education per established schedules to meet regulatory compliance standards.

• Performs technical functions in the LMS for registration, online resources, presentations, in-service education, evaluations, tests, tracking, and generation of reports.
• Maintains education class calendars and assignments within the LMS ensuring accuracy.

• Tracks assignments, milestones, and deliverables.
• Escalates issues, as appropriate.
• Serves as educational project intake coordinator for tracking and prioritization of assignments.
• Confirms relevant product performance by designing and running reports.
• Performs special duties, tasks, or assignments as required.
• Provides independent oversight for activities associated with student onboarding.

• Completes system access and security badge requests.
• Schedules computer training and post-conferences.
• Ensures all student onboarding materials are received.
• Maintains records per required guidelines.
• Acts as a liaison between affiliated schools, clinical instructors, hospital leadership, and students.

• Maintains accurate community benefit data for all student specialties and submits reports in a timely manner.
• Maintains accurate CMS data for vaccination status of all students completing education hours on campus.
• Oversees affiliation agreements in collaboration with the hospital's Contract Administrator.

• Interacts with vendors to provide information and resolve issues. 

 

 Salary Range: $38.08 to $54.02 per hour