Assistant, Accounting (Administrative)

ESSENTIAL FUNCTIONS / RESPONSIBILITIES:

• Process vendor invoices and receiving reports into the ERP system; assist with voucher entry and document filing. 
• Prepare and submit customer invoices.
• Investigate and resolve discrepancies related to purchasing, receiving and vendor billing. 
• Monitor AR payment statuses and help resolve outstanding receivables, supporting the Share Services team. 
• Assist in closing month-end activities including account reconciliation and journal entry preparation. 
• Maintain organized records for all administrative and financial documentation. 
• Generate standard financial and accounting reports as directed. 
• Support internal and external audits by providing required documentation and clarification. 
• Perform other accounting and clerical tasks and duties assigned by the Accounting Manager. 

EDUCATION AND/OR EXPERIENCE:

• Minimum of a High School Diploma or equivalent and 2+ years in accounting support, particularly in AP/AR.

ROLE REQUIREMENTS: 

• Microsoft Office Suite: Excel, Word, Outlook and Teams.
• Must have the ability to perform basic math calculations including addition, subtraction, division, multiplication, and percentages.
• ERP software.
• Must have the ability to analyze and resolve problems and deal with a variety of personalities. 
• Ability to work in a fast-paced environment to meet team expectations.
• Understanding and support of Company policies and procedures. 
• Ability to understand and abide by all safety rules and regulations to perform the job.
• Must have reading, writing, and good communication skills.

WORK ENVIRONMENT: 

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

This job description is not intended to be all inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management, as required. Staffing of positions to be determined by the company.

As an employee, you are required to understand the ISO system and the elements that affect your job. 

Must prove that employee can meet the essential duties of the job within 90 days by completing employee training checklist.