Payroll & Accounting Specialist (Administrative)

Payroll & Accounting Specialist
FLSA Status: Non-exempt
Department: Administration
Reports to: Controller

For 50 years Metropolitan Organization Countering Sexual Assault (MOCSA) has been an essential part of the Kansas City metro region. Our mission is to improve the lives of those impacted by sexual abuse and assault, and to prevent sexual violence in our community. MOCSA is an award-winning employer with a commitment to survivors, evidence-based practices, and trauma stewardship. We are seeking a self-motivated, organized, detail-oriented professional to join the Accounting Team.

At MOCSA we are committed to Inclusion, Diversity, Equity & Accessibility (IDEA) and invite you to be part of our dedicated and passionate team. We are an Equal Opportunity Employer who embraces and encourages differences in age, color, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make us unique. Individuals who have been personally impacted by sexual violence are encouraged to apply. We believe that each employee is key to our success, and inclusion is everyone's responsibility.

SUMMARY
This position is responsible for ensuring all functions related to the processing of payroll are accurate and on time. This position also provides additional accounting support including support for grants accounting, cash receipts, and month end close functions.

JOB OBJECTIVES

I. Payroll and Human Resources
a. Collect all payroll and employee benefit data and process payroll as scheduled.
b. Maintain employee benefit data and work with vendors to ensure enrollments and other benefit changes are updated accurately.
c. Work with payroll processor to ensure all wage, benefit, deductions and tax information is processed properly.
d. Reconcile payroll and employee benefits processed, back to invoices and enrollments.
e. Manage the payroll functions and assist in other areas of the human resources information system (HRIS).
f. Assist with new-hire orientation, including payroll and tax information, benefits enrollment and other tasks as necessary.
g. Provide ongoing support to employees regarding payroll and benefit enrollments, changes and terminations.

II. Accounting
a. Provide support for agency accounting activities including cash receipts, accounts receivable and accounts payable.
b. Accurately utilize bookkeeping databases, spreadsheets and software.
c. Post financial transactions; receive, record vouchers, cash and checks using accounting software.
d. Reconcile, correct and report any discrepancies found in the records.
e. Other accounting activities as directed by the Controller.

III. Grants
a. Perform financial activities for grants management including billing, data review, allocation of personnel costs and budget revisions.
a. Assist with grants compliance activities including resource and budget tracking and grant reporting to internal and external users, and assembly of documentation for grant reviews.
b. Compile documentation related to grant reporting, including professional development documentation and time keeping documentation.

The responsibilities described represent the primary responsibilities of the job. Other responsibilities may be assigned as warranted by business needs. The incumbent is expected to complete all assigned duties. Grant funds may only be used for the provision of approved activities.

KNOWLEDGE/SKILLS/LICENSURE/CERTIFICATION
Minimum Qualifications
Associate's degree or two years general accounting experience. Proficiency in Microsoft Office including Excel, Word and Outlook. Experience with accounting systems, confidential information and clerical work.

Preferred Qualifications
Bachelor's degree in accounting, business/nonprofit administration or related field. Advanced Excel skills. Experience with human resources information systems (HRIS). Experience with payroll, nonprofit accounting, grants compliance and/or customer service.

PHYSICAL AND MENTAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Work is typically performed in an office environment. While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with staff, administration, funders, and others encountered in the course of work.

WORK HOURS
This is a full-time position; business hours are Monday through Friday, 8:30 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand. MOCSA offers flexible scheduling with a hybrid work setting.

TRAVEL
Occasional travel throughout the Kansas City metropolitan area.

BENEFITS
Full time benefits include 15 days of vacation, 15 paid holidays, 12 sick days, birthday holiday, winter break, 100% employer sponsored health, dental, vision, life, short-term, and long-term disability insurance, EAP, and 2% 403(b) match.

The salary range for this position is $56,000 - $67,000. The base salary range for this role is determined by several factors, including but not limited to education, skills, licensure and certifications, and experience. The upper portion of the salary range is typically reserved for existing employees, and/or those with advanced credentials.

At MOCSA, the safety of our team and the individuals we serve is our number one priority. That's why all offers of employment are contingent on the candidate successfully passing a criminal and child abuse and neglect background check, including fingerprinting.

APPLICATION INSTRUCTIONS
Please apply with a cover letter and resume via MOCSA Careers.